Senior Events Planner

55 - Event Management · Reston, Virginia
Department 55 - Event Management
Employment Type FT- Exempt
Minimum Experience Experienced

BACKGROUND

The Financial Services Information Sharing and Analysis Center (FS-ISAC), is a 501(c)(6), not-for-profit entity, the only global cyber intelligence sharing community solely focused on financial services.  FS-ISAC hosts four physical multi-day conferences (Summits) globally, ranging in size from 400 - 1600 attendees; along with virtual events, monthly member meetings, council meetings, webinars and other events as needed.


We’re looking for someone to join our team to help lead and be part of copious aspects of event planning and execution.  After over two years of being virtual, members are begging for more in-person activities, and we want to do more for them!  You will be part of a critical function in keeping the financial services industry running smoothly.


POSITION SUMMARY 

The Senior Events Planner position will report directly to the Senior Events Manager and will manage key aspects and overall coordination on FS-ISAC virtual and physical events.  This position will focus on leading our larger Summits while and support all other events. This position requires a self-directed individual who can work independently but is collaborative, organized, excels in managing multiple projects simultaneously, can multi-task, and has strong attention to detail.  Ability to think and react quickly in a high-pressure environment needed.  Experience with MS Office applications including OneDrive, Outlook, Word, Excel, and PowerPoint preferred. This person will also manage an Event Planner and oversee execution of our digital and smaller meetings.


ESSENTIAL FUNCTIONS 

  • Own, lead and support all functions of production and planning of virtual and physical conferences, webinars, and other events
  • Timeline management
  • Budget creation and tracking with direction from finance and sponsorship development teams
  • Lead interactions with affiliates/sponsors in their participation at events
  • Organize and manage speaker content and overall agenda
  • Coordinate event staffing and training
  • Develop and manage event venue logistics including but not limited to food and beverage, drayage, audio visual, transportation and other event specifics
  • Manage relationships, tasks, and timelines with third party event providers, as well as onboarding new suppliers
  • Participate in team activities, such as event material creation and executing project plans
  • Document and continuously improve procedures for all events while using best practices and processes
  • Create and analyze pre/post event evaluations and report on outcomes
  • Manage site visits, take part in the decision-making and recommendation process
  • Identify needs for, and manage cross functional teams to support the execution of each event
  • Perform other event planning and execution assignments as needed
  • Management of a Junior Planner position


DESIRED SKILLS AND CHARACTERISTIC 

  • People Management – Strong managerial experience
  • Concurrent Project Management – Successfully manage multiple events simultaneously and be able to juggle
  • Time Management – Must be able to manage personal time and budget time to tasks appropriately
  • Communicator (both written and oral) - Clearly and effectively communicates with individuals from a variety of backgrounds and experience. Speaks clearly in positive or negative situations; listens and gets clarification
  • Leader - Comfortable taking on leadership roles but knows when to follow
  • Self Starter – Initiates tasks and problem solving without consistent instruction
  • Quick Learner - Ability to learn new skills quickly and implement them in day-to-day work
  • Problem Solver - Independently finds potential problems; effectively communicates issues; offers problem solving input
  • Team Player - Works well in a team setting. Will actively support other team members when needed
  • Customer Service - Helps manage member and affiliate relationships
  • Flexible - Ability to remain flexible and adjust to changing priorities
  • Reliable - Consistently presents quality work and is trustworthy


EDUCATION AND EXPERIENCE 

  • Preferred: Bachelor's Degree (or equivalent work experience) 
  • at least 3 years in Event Planning, Project/Business Management, Hospitality, Public Relations, Communications, or related field.


This position requires the ability to work at an FS-ISAC office or work from home (which must be in a home location and not in a public setting, with reliable internet access).  The position requires the ability to work occasional nights/weekends to setup events. Travel is required to attend in-person events and occasional team meetings. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.


FS-ISAC has reviewed this position description to ensure that essential functions and basic duties have been included. It is not intended to be construed as an exhaustive list of all functions, responsibilities, skills, and abilities. Additional functions and requirements may be assigned by supervisors as deemed appropriate.

 

All employees must be authorized to work in the United States or in the country in which they are based. FS-ISAC provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, or genetics. In addition to federal law requirements, FS-ISAC complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities.

Thank You

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  • Location
    Reston, Virginia
  • Department
    55 - Event Management
  • Employment Type
    FT- Exempt
  • Minimum Experience
    Experienced